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Minsi Trails Council, Inc., BSAResourcesCancellation and Refund Policy

 

(Revised 9/29/2015)

How to submit a refund request or notification of a cancellation?

All refund requests and or cancellations must be made in writing and received at the Minsi Trails Council Office, as per each description below prior to the start of the event, training, facility rental, and or program in order to be considered. 

Please be aware that the Council/District cannot provide refunds during firm timeframes as certain expenditures have been made (e.g. facility/food/program related items…etc) based upon projected attendance or facility contracts.  

Please submit requests to:  

Minsi Trails Council
Attn. Paul Oswald
P.O. Box 20624
Lehigh Valley, PA  18002-0624

 

Refund Policy for a District/Council Event or MTC Training

Full Refund

A complete balance of the registration fee may be refunded up to 14 days prior to the start of the event for the following bullet point reasons below (if accompanied by appropriate documentation):

  • Medical issue regarding the registrant
  • Required Summer School
  • Extreme family emergency

Forfeiture

Any registrant that are no-shows – the entire registration fee will be forfeited. 

  • This is unfortunate, but by this time, the Council/District cannot provide refunds after this timeframe as certain expenditures have been made (e.g. facility/food/program related items…etc) based upon projected attendance or facility contracts. 

 

Refund Policy for “Unit” Camp Reservation Fee

Initial $100 Summer Camp Unit Reservation Fee

The $100 unit camp reservation fee is the fee that secures your place at camp. This initial unit camp reservation fee is not refundable under any circumstances.  This fee is due at the time of your initial unit registering for summer camp and does not apply to camper fees. 

 

Refund Policy for “Camper Fee” Summer Camp Deposits

Initial Per-Camper Deposit due for Summer Resident Camp

A $100 per camper deposit is due prior to March 1, of the calendar year.  This initial per-camper deposit is not refundable under any circumstances, however this fee may be transferred to another camper within your unit.

As a per camper fee, some deposit money may be lost.  For example, a unit that places a deposit for 10 campers, at $100 each, but only arrives with 8 campers, will forfeit $200 worth of deposits for the two no-show campers.  The final cost total will be based on 8 campers and their $800 of deposit monies.

 

Refund Policy for Summer Resident Camp Fees

There are situations in which a camper’s or leader’s fee may be refunded, either in whole or in part to the unit.  (Please note that checks will not be written to individual families.)

Full Refund (less initial $100 Camper Deposit)

The complete balance of a camper’s fee (less initial deposit) or leader’s fee may be refunded up to 14 days prior to the start of your week at camp for the following bullet point reasons below (if accompanied by appropriate documentation):

  • Medical issue regarding the camper or leader
  • Required summer school
  • Extreme family emergencies 

Forfeiture

Any registrant that are no-shows - your entire registration fee will be forfeited. 

  • This is unfortunate, but by this time, the Council/District cannot provide refunds after this timeframe as certain expenditures have been made (e.g. facility/food/program related items…etc) based upon projected attendance or facility contracts. 

 

Refund Policy for Summer Day Camp

Full Refund

A complete balance of the registration fee may be refunded up to 14 days prior to the start of the event for the following bullet point reasons below (if accompanied by appropriate documentation):

  • Medical issue regarding the individual
  • Required Summer School
  • Extreme family emergency

Forfeiture

Any registrant that are no-shows – the entire registration fee will be forfeited. 

  • This is unfortunate, but by this time, the Council/District cannot provide refunds after this timeframe as certain expenditures have been made (e.g. facility/food/program related items…etc) based upon projected attendance or facility contracts. 

 

Refund Policy for Order of the Arrow Lodge Events

As per the reciept you received from you online registration - all registrations are final.  Registrations will not be transferred nor refunded.  

 

Refund Policy for MTC owned Rental/Facility

Please immediately notify us of ANY changes. Full refunds will only be granted if the unit notifies the council office 30 days before the first day of your arrival in writing. If less than 30 days is given, no refund will be granted. Full refunds will also be given if a situation arises that causes Minsi Trails Council to cancel the reservation. Such an occurrence might be closing camp due to storms, etc.

 

MINSI TRAILS COUNCIL
BOY SCOUTS OF AMERICA

991 Postal Road
Allentown, PA 18109

Phone: (610) 264-8551
Fax: (610) 465-4500

HOURS OF OPERATION:
9:00am - 5:00pm (Mon. -  Fri.)
Monday, January 16th- Closed for Martin Luther King Jr. Day

MINSI TRAILS SCOUT SHOP

991 Postal Road
Allentown, PA 18109

Phone: (610) 266-7770
Fax: (610) 266-7798

HOURS OF OPERATION:
9:00am - 5:00pm (Mon., Wed., & Fri.)
9:00am - 7:00pm (Tues., & Thurs.)
9:00am - 4:00pm (Sat.)